Managing a Challenge Manually (Without CommuniPass)
Imagine this: 200 participants purchased your challenge. Without a system like CommuniPass, you would need to:
Build a sales or registration page with a third party tool
Connect email marketing, payment processing, and tracking tools
Send every participant a personal message every morning at 8:00 - manually, and never at exactly the same time
Track who completed each task and who did not
Send reminders to everyone who did not complete the task
Collect feedback from all participants
Answer questions across 5 different platforms
Manage payments, refunds, and customer support
Protect your content from being copied or shared
Within a few days you are exhausted, frustrated, and promising yourself you will never run a challenge again.
How a Challenge Is Managed Inside CommuniPass
The CommuniPass system is built on one simple principle:
You build it once, and the system runs it forever.
Let’s break down exactly how it works, step by step.
Step 1: Building the Challenge - The Architecture
When you create a challenge in CommuniPass, you are actually building a complete system that will manage the entire experience for you.
1.1 Setting the Challenge Parameters
You define:
Challenge name
For example:
“Get Your Child to Fall Asleep in 10 Minutes in 5 Days”
This is the main headline on your sales page. It should clearly express what the challenge helps them achieve and how long it will take.Challenge tagline or short description
A short sentence that explains the promise.
For example:
“Step by step, we will lower body fat without losing muscle mass.”Challenge details - the enrollment page
This is your full sales page:Main copy
Sales video
Testimonials
Images and social proof
(You will find a separate guide for building the enrollment page later in the manual.)
Cover image and creator profile image
These appear at the top of the sales page and inside the challenge.Start date and end date - the length of the challenge
This is the date when Day 1 content will be sent to participants and when the challenge officially begins.Daily send time
The default hour when the daily content is sent in a private message to each participant.
You can override this per day when you build your daily content.Days of delivery
You can choose specific days when content is sent and exclude rest days in advance.Price
You set the challenge price.
The platform fee can be added on top of your price or calculated from it.
The processing fee is 9.7 percent plus local payment processing fees.Link to a quiet or active group
After completing registration and payment, each participant is automatically added to the group you defined (for example, a muted WhatsApp group).
We recommend keeping the group closed for posting until the challenge begins.Maximum number of participants
You can limit the number of seats to create FOMO and urgency.
You can change this at any time, even during sales.Available platforms for participants
Participants can choose to receive their daily content via:
WhatsApp, Email, Telegram, or Discord.
Once these are set, you save the enrollment page and move on to daily content.
1.2 Building the Daily Content
Welcome message
The Welcome message is sent immediately in a private message on the platform the participant chose, right after they complete registration and payment.
Example:
“Welcome to the ‘Lose 8 Pounds in 14 Days’ challenge! We officially start on [date]. Until then, feel free to invite a friend to join you.
Your quiet group for all participants will open on Day 1 of the challenge.
Let’s do this!”
Important notes:
You do not have to use a Welcome message - it is optional.
If you added a link to a WhatsApp group or a Telegram or Discord channel in the challenge settings, the system will automatically add that link to the Welcome message. You do not need to paste it again.
We strongly recommend using a Welcome message. It creates structure, sets expectations, and strengthens the relationship from the very first moment.
Daily content settings
For each day of the challenge you define:
Daily send time
For example, 8:00 am.
You can adjust this per day, on top of the default time.Daily title
This title appears:In the message participants receive
In the syllabus section on the sales page
It should describe either:
The result of that day
Or the main action they will take
Example:
“Learn to Recognize Your Child’s Hidden Sleep Signals”Daily written content
This includes:Instructions for the task
A written explanation that supports the video
A transcript or summary of the daily training
Example:
“Today we will start recognizing your child’s tiredness signals. Most parents miss the right sleep ‘window’. Your task is to observe and mark which of these 10 signals appears most often before bedtime.”
Media uploads
You can attach:
Up to 4 videos per day (we recommend one main video)
Up to 4 files per day
Examples:
Video: the main daily content (for example, 8 minutes)
PDF download: “10 Signs of Tiredness in Babies”
Follow up question: “Which sign appears most frequently with your baby?”
Tracking and check-in questions
You can enable or disable check-in questions for each day.
We recommend sending them at most once every two days.
The goal of these questions is to:
Track participant progress
Maintain engagement
Identify who is at risk of dropping off
Two types of questions are available:
Closed question with two answer options
Open question
All answers from participants appear inside your challenge dashboard.
You can watch a technical demo here:
https://youtu.be/PwvWC30mfGI
Once you finish a day, you save and continue to build the next days.
1.3 Uploading Your Content
You upload:
Videos
Directly to the system, or via links from YouTube, Vimeo, Wistia, etc.Files
PDF, Word, images, infographics and more.Text
Instructions, daily scripts, task descriptions, journaling prompts.Links
External tools, forms, calendars, or other resources.
What the system does for you:
Stores all content in a secure cloud
Protects files with encryption
Optimizes delivery for each platform
Prepares mobile and desktop friendly versions
Step 2: A Participant Registers - What Happens?
2.1 The Registration Flow
A potential participant visits your enrollment page and clicks “Join the Challenge”.
The system then:
Opens a secure payment page.
Processes the transaction through Stripe (supporting more than 135 currencies).
Supports credit cards, Apple Pay, Google Pay, and other local methods where available.
Automatically calculates all platform and processing fees.
Sends:
A confirmation email to the participant
A notification to you as the creator
A receipt via email
The participant then chooses the platform where they want to receive their daily content.
If you defined a quiet group (for example, a WhatsApp announcement group), the system automatically adds the participant at the end of the registration process.
Step 3: The Challenge Starts
3.1 Daily Content Delivery
You can edit or change content at any point - even after the challenge has started.
Every morning at the hour you defined (for example, 8:00):
The system automatically sends each participant:
The task of the day
The daily video and any attached files
The check-in question, if defined
A link or button for tracking their progress
3.2 Tracking Task Completion
The system tracks activity for each participant inside your creator dashboard.
You can see:
Who opened the message
Who clicked
Who responded
Who has not interacted at all
3.3 Automated Reminders
You can configure automatic reminders to send:
A follow up question
An open or closed check-in question
A request for feedback
A prompt to share their progress so far
These can be triggered after a certain number of hours from the time the daily content was sent.
3.4 Quiet Group and Engagement
The system supports managing a group on:
WhatsApp
Telegram
Discord
In the group you can send:
Updates
Motivation messages
Reminders
Important announcements
You can also invite participants to:
Share their current status
Post their daily task result
Introduce themselves
Pair up with an accountability partner
Give feedback
This is a powerful opportunity to collect social proof and success stories in real time.
Step 4: Your Dashboard - The Control Center
4.1 What You See in Real Time
When you open your CommuniPass dashboard, you see:
📈 Engagement metrics
📋 Participant list
💬 Live feedback and responses
4.2 Managing Participants
From the dashboard you can:
Identify inactive participants
View a list of people who did not complete recent tasks
Send them a personal nudge
Track who is at risk of dropping out
Review feedback and questions
All questions that arrive are logged in one place
You can respond, tag, and follow up
Step 5: Security and Content Protection
5.1 How CommuniPass Protects Your Content
Each participant receives unique, personal access
Links are mapped to that specific participant
Links cannot simply be forwarded and reused
Only paying participants see your content
Unauthorized viewing is blocked
Your intellectual property is protected at a high level.
Step 6: Payments and Payouts
CommuniPass is designed so that creators keep 100 percent of the price they set.
To make that possible, platform and processing fees are added on top of your base price, so subscribers cover those costs rather than you.
6.1 Payment Processing with Stripe
Payments are handled through Stripe, one of the leading payment platforms worldwide.
All payments are subject to Stripe’s terms of service and processing fees, which vary by country.
If you are in a country where Stripe is fully supported, your payouts are handled automatically through Stripe Connect, which transfers funds directly to your bank account.
Stripe currently supports dozens of countries across:
North America
Europe
Asia Pacific
Latin America
The Middle East and Africa
For the most up to date list, you can always check Stripe’s official site.
How to connect Stripe for payouts
Go to your creator dashboard and open the Payout Settings section.
Click “Connect with Stripe” and follow the instructions.
Enter your bank details and complete verification.
Once connected, payouts are sent automatically according to Stripe’s payout schedule in your country.
When do you get paid?
Payout times depend on Stripe’s rules in your country, usually between 1 and 5 business days.
You can view the global payout schedule on Stripe’s site.
All payouts are subject to Stripe’s terms and any local bank transfer fees.
6.2 Payouts in Countries Not Fully Supported by Stripe
If you are in a country where Stripe is not fully available, payouts are made manually by bank transfer.
The flow is:
At the end of each month, CommuniPass sends you a monthly summary with the total amount due.
You send an invoice within 5 business days that matches the amount in the summary.
Once the invoice is received, CommuniPass sends the payment by bank transfer within 7 business days, but not before the 20th of the month.
If the 20th falls on a weekend or holiday, payment is processed on the next business day.
(Local tax rules, such as VAT for Israel based creators, apply according to your country’s law. In the English version for global creators, your local accountant can advise you on any specific reporting requirements.)
6.3 Common Questions
Why have I not received my payout yet?
If you are in a Stripe supported country:
Make sure your Stripe account is verified and your bank details are correct.
If you are in a non supported country using manual transfers:
Make sure you sent your invoice on time. Late invoices can delay payouts.
Can I withdraw my earnings any time?
In Stripe supported countries:
Payouts follow Stripe’s automatic schedule.
In non supported countries with manual payouts:
Payouts are processed once per month, according to the schedule above.
What happens if a subscriber requests a refund?
The refunded amount is deducted from your next payout.
You can view all refunds in your transaction history.
Step 7: Running the Same Challenge Again
Once your challenge is built and has run successfully, you can:
Duplicate the entire challenge in one click
Set a new start date
Launch it again with almost no extra work
One build can generate revenue again and again.
Summary: The System Works For You, Not The Other Way Around
In this chapter we covered all the steps the system automates for you:
✅ Build: you create the challenge once, the system saves everything
✅ Registration: participant joins → pays → connects to the platform → fully automatic
✅ Delivery: content is sent daily, on time, to every participant
✅ Tracking: the system knows who did what and when
✅ Reminders: inactive participants get automatic nudges
✅ Feedback: questions and answers are managed from one dashboard
✅ Payments: money flows directly into your bank account
✅ Security: your content is protected at a high level
✅ Customer support: many common questions are handled automatically
✅ Analytics: real time data plus insights for improvement
✅ Reruns: one challenge can generate endless revenue
✅ Optimization: each round becomes better than the last
✅ Remote management: monitor and control everything from your phone
The Result?
You can run 3 to 5 challenges at the same time
with hundreds of participants
without burning out
because the system handles 95 percent of the work.
Your role becomes simple:
Build the content once (1 to 2 days)
Answer only the exceptional questions (about 15 minutes a day)
Hold sales calls with finishers (2 to 3 hours a week)
That is it.
That is the entire workload.
👉What’s Next?
Now that you understand how the system works behind the scenes, it is time to learn how to build a high converting enrollment page that sells your challenge for you.
In the next chapter: “Building the Enrollment Page”
you will learn how to create a landing page that turns visitors into paying customers using the exact formulas, structures, and examples that top creators use.
Ready to build a landing page that sells on its own?
Let’s dive in. 🚀